American Standard

  • Administrative Assistant

    Job Locations US-TX-Grand Prairie
    Posted Date 2 weeks ago(2 weeks ago)
    Job ID
    2018-2315
    # of Openings
    1
    Category
    Finance
  • Overview

    This position is responsible to help assist LHS at the DFW call center with various day to day needs and requirements in all aspects of administrative work, particularly finance-related, greeting visitors at the reception desk and answering switchboard calls, managing office supplies stock levels, maintaining various files both physical and electronic, and supporting general administrative functions of the DFW site.

    Responsibilities

    • Processes and tracks Purchase Orders.
    • Processes and tracks service invoices, expediting when necessary.
    • Processes check requests in accordance with established guidelines, ensuring necessary supporting information or documentation is provided and included.
    • Serve as a back-up for Installer Invoices on & Service cost chargeback to Original Installer analysis.
    • Log invoices into monthly budget reports.
    • Assists Finance in securing green light for customer financing; contacts bank to find out what documents or information is missing and any other delays, coordinates expediting any missing pieces.
    • Provide invoices to A/P for payment, with correct allocations/coding and monitor timing of payments, according to agreements.
    • Maintain accountability for scheduling of various conference and meeting rooms.
    • Coordinates travel as required for various staff, including managers, field installers, visitors, etc.
    • Maintain base level stock and re-order office supplies.
    • Answer and direct general incoming calls.
    • Greet visitors, accountable for visitor log and tracking.
    • Provide administrative support to various departments, including scheduling and coordinating meetings, ordering catering and supplies, making phone calls, drafting and sending electronic and written communications, maintaining filing, and liaising between departments.

    Qualifications

    • Education: Associate Degree in related field or equivalent experience
    • Working knowledge of MS Office products, particularly Word, Excel and PowerPoint; familiarity with SAP or other similar system helpful
    • Experience: 2-5 years in an administrative or clerical role
    • Competencies (Abilities): Communication, Strong Team player, Organization, Attention to detail, Operation/Process Management
    • Ability to handle confidential issues with diplomacy

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